Automated Onboarding – A Simple Way to Introduce a New Employee
Introducing a new employee is one of the most important moments in their lifecycle within an organization. This is when their first experiences, level of engagement, and motivation are shaped. Companies that invest in a well-designed onboarding process achieve higher employee retention rates and a 103% improvement in time-to-proficiency (data from Brandon Hall Group).
More and more companies are focusing on automated onboarding, which helps accelerate the onboarding process, standardize it, and make it more engaging. Before diving into the details, let’s first understand what onboarding is and what it should look like.
What Is Onboarding?
Onboarding is the process of introducing a new employee to an organization. It includes activities aimed at:
- familiarizing the employee with the company’s culture and values,
- providing the necessary knowledge and tools to perform their duties,
- building relationships with the team,
- reducing the stress associated with starting a new job.
It is a process that helps eliminate chaos and organize tasks related to hiring, such as preparing job instructions.
What Does Effective Onboarding Look Like?
Effective onboarding should be well planned and multi-stage. The most important elements of onboarding a new employee include:
Feedback and evaluation – holding regular check-in meetings to track progress.
Action plan – defining a schedule and goals to achieve within the first weeks,
Mentoring and support – assigning a mentor who can answer questions and help with integration,
Preparation of onboarding materials – providing access to documents, training, and necessary tools,
Preboarding – Preparation Before the First Day
Preboarding includes activities carried out before the first day of work to help reduce stress and build a positive first impression. These may include:
- sending a welcome package,
- providing access to an informational platform about the company,
- completing HR formalities online,
- inviting the new hire to a team meet-and-greet session.
This step ensures the employee joins the company with more confidence and motivation.
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Offboarding – Safe and Structured End of Employment
Just as important as onboarding is offboarding, which is the process of an employee leaving the organization. A well-planned offboarding process:
- secures knowledge and documentation,
- collects valuable feedback,
- maintains good relationships with former employees, which positively affects employer branding.
What Does Automated Onboarding Look Like?
Automated onboarding is a digital, automated process of onboarding a new employee. Instead of manually sharing information or documents, the company uses a platform that:
- assigns tasks and training,
- sends reminders and notifications,
- monitors onboarding progress,
- allows managers to track and report on the process.
Automated onboarding is consistent, measurable, and scalable, which is especially important in production facilities employing many workers at once.
How to Implement Automated Onboarding – A Method for Successfully Onboarding a New Employee
To successfully implement automated onboarding, it is best to use HR tools for human capital management such as the SkillBox Competency Matrix.
The onboarding module enables you to:
- create templates of preboarding, onboarding, and offboarding cards tailored to specific positions and departments,
- assign cards to specific employees or groups of positions,
- monitor task completion and send automated progress notifications.
This makes onboarding organized, measurable, and less time-consuming for the HR department, while helping new employees reach full productivity faster.
Automated onboarding is not only a time-saver but also an investment in the employee experience. By implementing it with tools like SkillBox, you can build a modern, scalable, and engaging process that will contribute to better results for your organization.
You may be interested in:
Competency Matrix – How It Helps Retain Talents in the Company
Soft skills – can they be measured?
Employee Evaluation in Manufacturing – How to Do It Effectively with the Skill Matrix?
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Bibliography
- Brandon Hall Group – Creating an Effective Onboarding Learning Experience
- Agata Cheda, The Role of Onboarding in Enterprise Management, “Innovative Management in Economy and Business”, 2024.
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