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Competency Matrix better

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Skills Matrix

Skills Matrix allows to manage skills in terms of a team or the whole organization.

Efficient employee skills assesment.

Possibility of determine skills profiles, for example in the contex of job position.

Visual presentation of competency gaps and outgrowth.

Employee development planning for specific skills.

Clear summary of an empolyee potential.

Flexible employee managment in contex of his skills.

Optional assesment scale, classification, optional amount of matrixs

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FAQ

What can I achive by using Skill Matrix?

Properly parametrized Matrix will deliver information about gaps and competency outgrowth in work fields. Information collected by systematically made skills evaluations will allow to make decisions about employees more efficiently.

Currently each of supervisors has his own Exel file. Will he have access only to his team in the SkillBox system?

Yes, each supervisor will have access only to his team and to their skills. Accessibility increases with the level in the structure.

Is it possible to self-modify the Matrix after implementation?

Yes, authorised persons (admins) will have the possibility of system modifications and parametrization as well as adding/cancelations of skills, work fields and modifications of assesment scales.

Qualifications Matrix

Qualifications Matrix enable to oversee the validity date of employees permissions, trainings, doctors certificates.

Possibility of register permissions/trainings as well as automatic connection with payroll.

Time verification of employee qualifications together with notifications about expiration date.

Visualisation of current qualifications that is visible for employee and employer.

Possibility of creating qualification profiles which means that it is enable to specify which qualifications/trainings are required.

Possibility of connecting skills with qualifications - automatic verification of their validity in time of employee evaluation.

Automatic verification of qualifications that are required by employee.

Quick analysis of training needs in organisation.

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Periodic Evaluation System

Periodic evaluation system together with Competency Matrix, allows to overwiev an employee – appraise his soft skills, verify alredy evaluated competencies, set and verify goals, analysis of training needs as well as make decisions about further employee development path.

Possibility of making an 90 and 180 degree evaluation.

System library with 17 key competenties and 76 index together with behavioral characterisation.

Ability to evaluate different competency sets for different workstations.

Support in the form of keeping record of employee positive and negative incidents.

Possibility of setting and appraise goals in different timelines.

Study of training needs.

Setting the emploee development path needed for promotion.

Ability to create questions for periodic evaluation survey.

Visualisation of team competency in form of Competency Matrix and reports.

Assistance wia emails among others about the assesment necessity, survey accteptations.

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FAQ

Why the evaluation process should be automated?

Our clients are reaching to us because hand made evaluation system is not effective at all. Evaluations are made on paper or electronic as a survey in MS Office applications and need to be implement into common data base to enable to make any analisis or action. The system automaticaly collect the data into reports. Also the system verify if the data is complete and the imput date is correct.

What kind of analisis are avaiable in the Periodic Evaluation System?

Skillbox has an expanded reporting module, which contains among others a comparison of the organisation or employees in chosen periods, analysis of training needs, report supporting interior recruitment as well as personnel decision simulator, where you can verify if an employee, for example as a result of a promotion, will meet requirements of the competency profile.

Who is parametrysating the process?

The system Admin has ability of uploading his own competency directory and can parametrise the process accordingly to the actual course. The survey apperance in terms of rating section (competency, skills, training needs, goals etc.) is tottaly configurated from the client site.

Training Mangement

Training management allows for a comprehensive training process in the organization, from budgeting tot he assessment of training effectiveness.

Possibility to create a training budget broken down into individual sub-areas.

Creating dedicated trining offers for selected employees groups.

Possibility to sign up for a training directly by employees or through their superiors.

Creating a databse of training companies in the system with the possibility of their evaluation at the post-traning stage.

Monitoring of training implementations vs the planned training budget.

Possibility of printig out the participant list.

Training settlement – participants, costs in one place.

Automatic sending of post-training questionnaires to paricipants.

Reports of budget implementation deviations.

Automatic training register in the Training Matrix with the option of attaching a document, e.g. a certificate.

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Documents and alerts
module

Module with documents will suport the company during the audits by displaying employees’knowledge of necessary documents ( for example with procedure, instruction). Alerts will make sending notifications to any group of employees easier.

Managing documents by updating and versioning.
Sharing chosen documents with employees and controling their level of acknowledgment.
Assosiation of documents with skills and with Matrix elements – automatically verification their updates during employee evaluation.
Sharing alerts with employees with certain timeline of allert acknowledgment.

Reports
module

Quality and quantity analisis based on employees appraisal. Personell decision simulation, gaps and competency outgrowths, trainings needs – total balance of human resources.

Quick access to information about employees skills and competencies.
Visual presentation of potential within organisation in terms of employees skills and competencies.
Time needed to get skills- average progression time for an employee to get next appraisal level.
Comparison of employees or work groups
Graphic presentation of competencies vs requirements
Personnel decision simulator.
Option to download a report as a xls or pdf file.
Report arrangement from general to detailed – from the whole company level, specific individuals or supervisors to a single employee level.

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My SkillBox

My Skillbox it is a tool that gives the employee access to system. Thanks to an up-to-date feedback, for example about skills appraisal, planned trainings, the system is supporting development of an employee.

Updated information obout ones skills, qualifications deadlines as well as development plans.

An employee can make an grade proposal.

Possibility of making periodic evaluation survey in the system.

Mobile App

Mobile App gives access to the system in terms of SkillBox for an employee. Thanks to this App an employee can check information ,for example about devolopment plan form any place.

Analogic access to data just like in My Skillbox.

Clear interface customized to mobile devices.

Calendar that reminds about tasks, f ex: development plans deadlines, neccessary trainings or documents, which an employee needs to get to know.

Mobile App is avaiable for an Android.

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