Learn more about the Competency Matrix

Start using the demo version

Check out the available modules that you can customize according to your needs!

Skills Matrix

Skills Matrix allows to manage skills in terms of a team or the whole organization.

Efficient employee skills assesment

Possibility of determine skills profiles, for example in the contex of job position

Visual presentation of competency gaps and outgrowth

Employee development planning for specific skills

Clear summary of an empolyee potential

Flexible employee managment in contex of his skills

Optional assesment scale, classification, optional amount of matrixs

Manage your knowledge and your team in a planned way!

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FAQ

What can I achive by using Skill Matrix?

Properly parametrized Matrix will deliver information about gaps and competency outgrowth in work fields. Information collected by systematically made skills evaluations will allow to make decisions about employees more efficiently.

Currently each of supervisors has his own Exel file. Will he have access only to his team in the SkillBox system?

Yes, each supervisor will have access only to his team and to their skills. Accessibility increases with the level in the structure.

Is it possible to self-modify the Matrix after implementation?

Yes, authorised persons (admins) will have the possibility of system modifications and parametrization as well as adding/cancelations of skills, work fields and modifications of assesment scales.

Qualifications Matrix

Qualifications Matrix enable to oversee the validity date of employees permissions, trainings, doctors certificates.

Possibility of register permissions/trainings as well as automatic connection with payroll

Time verification of employee qualifications together with notifications about expiration date

Visualisation of current qualifications that is visible for employee and employer

Possibility of creating qualification profiles which means that it is enable to specify which qualifications/trainings are required

Possibility of connecting skills with qualifications - automatic verification of their validity in time of employee evaluation

Ability to link skills to qualifications - automatic verification of their validity during employee evaluation

Automatic verification of qualifications that are required by employee

Quick analysis of training needs in organisation

All important deadlines in one place!

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Periodic Evaluation System
(VR/AR)

Periodic evaluation system together with Competency Matrix, allows to overwiev an employee – appraise his soft skills, verify alredy evaluated competencies, set and verify goals, analysis of training needs as well as make decisions about further employee development path.

Possibility of making an 90 and 180 degree evaluation

System library with 17 key competenties and 76 index together with behavioral characterisation

Ability to evaluate different competency sets for different workstations

Support in the form of keeping record of employee positive and negative incidents

Possibility of setting and appraise goals in different timelines

Study of training needs

Setting the emploee development path needed for promotion

Ability to create questions for periodic evaluation survey

Visualisation of team competency in form of Competency Matrix and reports

Assistance wia emails among others about the assesment necessity, survey accteptations

Evaluate your employee reliably and holistically!

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FAQ

Why the evaluation process should be automated?

Our clients are reaching to us because hand made evaluation system is not effective at all. Evaluations are made on paper or electronic as a survey in MS Office applications and need to be implement into common data base to enable to make any analisis or action. The system automaticaly collect the data into reports. Also the system verify if the data is complete and the imput date is correct.

What kind of analisis are avaiable in the Periodic Evaluation System?

Skillbox has an expanded reporting module, which contains among others a comparison of the organisation or employees in chosen periods, analysis of training needs, report supporting interior recruitment as well as personnel decision simulator, where you can verify if an employee, for example as a result of a promotion, will meet requirements of the competency profile.

Who is parametrysating the process?

The system Admin has ability of uploading his own competency directory and can parametrise the process accordingly to the actual course. The survey apperance in terms of rating section (competency, skills, training needs, goals etc.) is tottaly configurated from the client site.

Onboarding and Offboarding

The module standardizes employee pre-onboarding, onboarding, and offboarding processes, ensuring consistent and effective employment cycle management. With clearly defined roles and responsibilities, it minimizes the risk of errors and increases transparency across the organization. The automation of many stages significantly reduces operating time and relieves the burden on HR departments and managers.

Pre-onboarding, onboarding, and offboarding card creator

Employee progress monitoring

History of actions and statuses within a given card

Ability to attach materials, links, documents, and instructions to cards

Automatic notifications

Reports and summaries of onboarding processes

Quick start, safe completion, and zero gaps in processes.

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Documents and alerts module

Module with documents will suport the company during the audits by displaying employees’knowledge of necessary documents ( for example with procedure, instruction). Alerts will make sending notifications to any group of employees easier.

Managing documents by updating and versioning

Sharing chosen documents with employees and controling their level of acknowledgment

Assosiation of documents with skills and with Matrix elements – automatically verification their updates during employee evaluation

Sharing alerts with employees with certain timeline of allert acknowledgment

Manage in an organized manner!

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Budgeting
and Training Management

Training management allows for a comprehensive training process in the organization, from budgeting tot he assessment of training effectiveness.

Possibility to create a training budget broken down into individual sub-areas

Creating dedicated trining offers for selected employees groups

Possibility to sign up for a training directly by employees or through their superiors

Creating a databse of training companies in the system with the possibility of their evaluation at the post-traning stage

Monitoring of training implementations vs the planned training budget

Possibility of printig out the participant list

Training settlement – participants, costs in one place

Automatic sending of post-training questionnaires to paricipants

Reports of budget implementation deviations

Automatic training register in the Training Matrix with the option of attaching a document, e.g. a certificate

Manage the training process in your organization.

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E-learning
(VR/AR)

The E-learning module enables efficient management of online training, providing quick access to learning materials and ongoing monitoring of progress.

Automatic training suggestion based on gaps

Real-time monitoring of users' progress

Notifications and reminders when training is due

Certificate generation

Import of scorm-compliant e-learning materials

Support for adaptive training and development paths

Ability to create and import custom learning materials

Optimize your development process, saving time and resources!

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Knowledge Base

The Knowledge Base module is a central repository for articles and operational knowledge. It reduces the workload for the HR department and managers. It provides a single, consistent source of information, protects it from dispersion, and significantly speeds up the onboarding of new employees.

Creating articles, instructions, guides, and procedures

Content categorization and text search engine

Ability to pin key content

Allows you to add attachments, graphics, links, and videos

Version control and update history

Quick sharing of materials with employees

Discover the power of knowledge at your fingertips!

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Document Flow

The Document Flow module brings order and transparency to the application flow process in your company. It reduces approval times and the number of pending applications thanks to improved communication and the assignment of responsibilities. The module minimizes errors and ensures process compliance thanks to an auditable history.

Creation and configuration of application approval paths

Application repository

Document status monitoring

Automatic notifications about changes in the application path

Change history and full activity log

Assignment of roles and responsibilities in the document path

Digital document circulation under full control!

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Succession Matrix

The Succession Matrix makes it possible to identify successors for key positions in the organization, supports the process of development planning and minimizes personnel risks.

Identify potential successors for each position in the organization

Assess the readiness of candidates to fill a position

Visualize the requirements to fill a specific role

Plan the development path and training for succession candidates

Create individual succession and development plans for employees

Quickly analyze HR risks

Build organizational strength through deliberate succession planning.

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Employee surveys

The survey module allows you to collect opinions and feedback from employees in any areas. Thanks to flexible configuration, surveys can be directed to selected groups of employees, and the results will support decision-making and development activities.

Create and manage surveys for different groups of employees

Automatic reminders and schedules for sending surveys

Reports based on survey results

More accurate matching of development programs to real needs

Possibility of comparing results between periods and teams

Learn the team’s opinion and make sound decisions.

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My SkillBox

My Skillbox it is a tool that gives the employee access to system. Thanks to an up-to-date feedback, for example about skills appraisal, planned trainings, the system is supporting development of an employee.

Updated information obout ones skills, qualifications deadlines as well as development plans

An employee can make an grade proposal

Possibility of making periodic evaluation survey in the system

Mobile App
for Android and IOS

Mobile App gives access to the system in terms of SkillBox for an employee. Thanks to this App an employee can check information ,for example about devolopment plan form any place.

Access to data analogous to My SkillBox

Clear interface adapted to mobile devices

A calendar that reminds you, for example, of development plans that are ending, necessary training, or documents that an employee needs to be familiar with

Salary Analytics
– coming soon

Salary analytics enables the creation of a transparent job evaluation system. It facilitates salary reporting, reduces the risk of unjustified pay differences, and provides a basis for creating salary scales and remuneration policies that comply with the requirements of the Pay Transparency Directive.

Creating and editing job structures

Job evaluation based on the analytical-point method

Comparisons between jobs

Linking results to the pay scale or job categories

Salary reporting for the purposes of the directive - pay gap

Storing the history of evaluation changes

Salary analytics to reduce pay inequalities

Be ready for the Pay Transparency Directive (EU 2023/970)!

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Work Register
– coming soon

The Work Register enables accurate analysis of time and work results in relation to a specific position and skills. The module ensures transparency in task completion, supports performance management, and allows for objective work evaluation based on actual data.

Measurement of work in relation to selected skills from the Skills Matrix

Configurable work record cards, tailored to the specifics of the organization and processes

Recording work in hours, days, or units, e.g., production components.

Monitoring of tasks required for evaluation or audit

Percentage representation of work time completion in relation to defined goals

Automatic completion evaluations, e.g., after completing all tasks from the work record card

Measure your work and manage your efficiency!

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