01-06-2022

Which management functions are gaining importance?

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Management is one of the most important processes in organizations. Already in ancient times, you can find information on the practical application of management, which allowed for the effective management of the state and society. Thanks to the correct organization and effective management, civilization began to develop rapidly, made a gigantic leap in development and the knowledge of nations such as Ancient Rome and Greece is still used by us.

The essence of management are:

– human resources – managerial skills and workforce,

– financial resources – capital to finance the effective functioning of the organization,

– material resources – production and office rooms, machines, devices, raw materials,

– information resources – data necessary to make decisions.

The management process includes planning, organizing, leading and controlling the work of members of the organization and the use of all necessary resources of the organization to achieve its goals.

Planning

Setting goals and determining how to achieve them are the basic principles of the organization. It is a very complex process consisting in proper analysis and recognition, setting end goals, defining alternative methods of achieving the set goals, assessing variants of plans, selecting the optimal variant and implementing it for implementation.

A good plan should be characterized by: rationality, flexibility, consistency, be complete, timeliness, purposefulness, communicativeness,

“It is estimated that every minute spent planning saves ten minutes of work” Brian Tracy

Organization

If we adopt the concept that the organization is a system of many interpenetrating relations, thanks to which people under the leadership of managers pursue common goals, then the process of organizing is then aimed at determining the best way to group types of activities and resources. The basic steps in building an organizational structure include:

– Division of work,

– Departamentalization,

– Establishing an organizational hierarchy,

– Establishing mechanisms allowing for the coordination of the activities of individual departments of the organization

In order for people to function more effectively within organizational structures, they need rules. The task of the managers is to define these rules by virtue of their authority and authority. The sharing of power is one of the key decisions in the organizing process.

Motivating

It is known that the company consists of people and having motivated employees contributes to the success of the entire organization, regardless of the job position.

One of the biggest motivators for people is the leader / manager. The Three Basic Skills of a Manager / Leader:

– conceptual – analyzing, solving problems.

– social – relations with co-workers and people from the outside.

– technical – using tools, handling technology.

The classic set of behaviors – managerial roles are usually distinguished by:

Interpersonal roles: representative of the organization, liaison between activities, leader (inspirer of activities).
Information roles: manager – is a source of information, information relay, information spokesperson.
Decision-making roles: entrepreneur, negotiator, allocating resources, preventing disruptions.

Motivational skills are a key element of leadership. Thanks to this, employees want to work, develop, and get promoted, thanks to which they are definitely a positive value for the company.

Control

They say trust is good, control is better.

Control is the final phase of the management process. It is a process by which managers ensure that actual activities are in line with plans. Most controls can be divided into four types:

– initial inspection,

– steering control,

– accepting or rejecting checks,

– final inspection.

According to many experts, steering control is of particular importance, thanks to which it is possible to take corrective actions early enough, which usually make it possible to reduce the negative effects of a malfunction.

The classic control process consists of:

– establishing standards and measurement methods, e.g. effectiveness,

– measurement instruments,

– determining whether the result is compliant with the standards,

– taking possible corrective actions.

In managing organizations, a variety of methods and control systems are used to address various issues. The basic ones include financial statements, i.e. analysis in terms of cash flows of goods and services, e.g. to the organization, inside and outside it. An effective control system must be strict, up-to-date, objective, flexible and economically and organisationally realistic.

SkillBox supports human capital management functions in each of the above-mentioned points. The Skills Matrix allows you to manage the skills of a subordinate team or through the prism of the entire organization. Competence Matrices allow you to supervise the timeliness of employees’ authorizations, trainings, and medical examinations. The Periodic Assessment System, together with the Competence Matrix, allows you to look at the employee as a whole – assess soft competences, verify the already assessed skills, set and verify the achievement of goals, examine training needs and decide on the employee’s further development path.

Nowadays, human capital is one of the most important resources of an enterprise. The effective ability to manage human resources depends on many factors, both internal and external. The basic one is the appropriate selection of managerial staff and a tool supporting the control of human capital. A tool that will help you get out of difficult situations, regarding changes in organizational conditions and the development of subordinates, and then is usually able to guarantee success in achieving the expected goals of the company.

We recommend applying for a free Demo of the Competence Matrix!